Freedom of Information - Publication Scheme

The Freedom of Information Act

The Freedom of Information Act requires every public authority to adopt and maintain a publication scheme which has been approved by the Information Commissioner and to publish information in accordance with the scheme.  The table below shows what information is available and how to obtain it.  Some information is available on this web-site, the remainder being available in hard copy form from the Clerk

Information available from Hullbridge Parish Council under the model publication scheme

 

Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts) 

This will be current information only                                

 

Hard copy/website

 Nil

Who’s who on the Council and its Committees

Hard copy/website

 Nil

Contact details for Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Hard copy/website

 Nil

Location of main Council office and accessibility details

Hard copy/website

Nil

Staffing structure

N/A

 

 

 

 

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) 

Current and previous financial year as a minimum

(hard copy and/or website)

Nil

Annual return form and report by auditor

Hard copy

See below

Finalised budget

Hard copy/website

See below

Precept

Hard copy/website

See below

Borrowing Approval letter

Hard copy

See below

Financial Standing Orders and Regulations

Hard copy/website

See below

Grants given and received

Hard copy

See below

List of current contracts awarded and value of contract

Hard copy

See below

Members’ allowances and expenses

Hard copy/website

See below

 

 

 

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews) 

 

 

Community Plan (current and previous year as a minimum)

N/A

 

Annual Reports to Parish Meeting – current and previous year

Hard copy/website

Nil

 

 

 

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum 

 

Hard copy/website

 

 Nil

Timetable of meetings (Council, any committee/sub-committee meetings and community meetings)

Hard copy/website

Nil

Agendas of meetings (as above)

Hard copy/website

 Nil

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

Hard copy/website

 Nil

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Hard copy/website

 Nil

Responses to consultation papers

Hard copy/website

 Nil

Responses to planning applications

Hard copy/website

 Nil

Bye-laws

N/A

 

 

 

 

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities) 

Current information only

 

 

 

Policies and procedures for the conduct of council business:  

Procedural standing orders

Delegated authority in respect of officers

Code of Conduct

 

Hard copy/website

 

 

See below

 

Policies and procedures for the provision of services and about the employment of staff: 

Health and safety policy

Complaints procedures (including those covering requests for information and operating the publication scheme)

Hard copy/website

 

 

 

 

 

See below

 

Schedule of charges )for the publication of information)

Hard copy/website

See below

 

 

 

Class 6 – Lists and Registers

Currently maintained lists and registers only 

Hard copy

See below

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Hard copy

See below

Assets Register

Hard copy

See below

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by community councils)

Hard copy

See below

Register of members’ interests

Hard copy

See below

Register of gifts and hospitality

Hard copy

See below

 

 

 

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) 

Current information only 

 

 

Allotments

Hard copy

 

Burial grounds and closed churchyards

N/A

 

Community centres and village halls

N/A

 

Parks, playing fields and recreational facilities

Hard copy

 

Seating, litter bins, memorials and lighting

Hard copy

 

Bus shelters

Hard copy

 

Markets

N/A

 

Public conveniences

N/A

 

Agency agreements

Hard copy

 

A summary of services for which the council is entitled to recover a fee, together with those fees (eg burial fees)

N/A

 

 

 

 

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Contact details: Anne-Marie Bates

                              Clerk to the Council

                              Hullbridge Parish Council

                              98 Ferry Road

                              Hullbridge, Essex

                              SS5 6EX

 

Telephone: 01702 232038

 

SCHEDULE OF CHARGES

 

This describes how the charges have been arrived at and should be published as part of the guide.

 

 

TYPE OF CHARGE

DESCRIPTION

Disbursement cost

Photocopying @ 10p per sheet (black & white)

 

 

 

 

 

Postage at cost plus admin charge or over 5 sheets